Community Forest Project Grants & Scholarships

Project Grants

( Download Forms )
Application For Funding &
Information on Grants For Community Projects

 

Contact Information

Applications may be submitted by mail or sent electronically to both;
Powell River Community Forest Ltd and the City of Powell River

attention; Greg Hemphill, President.
greghemphill@telus.net

attention; Callie Matthews, Mgr Properties, Partnerships, &  Public Relations
grant.applications@powellriver.ca


Grant Application Review Process

• Powell River Community Forest (PRCF) reviews applications and recommends grants. City council approves the grants and City staff administers the distribution of grant funds. The Chief Financial Officeris considered the “keeper” of the fund. There is periodic, joint review of monies in the fund, the status of previous grants and the application list.

• New applications or adjustments to existing applications may be submitted at any time. PRCF advertises when the application review process will commence. In recent years, with substantial dividends, PRCF has opted for both spring and fall application reviews and grant awards.

• Applications from the City are assumed to be consistent with the intent of the bylaw and have council’s support. PRCF is less involved with review and follow up, however will point out issues council should beaware of and may ask which city projects are a priority.

• The actual grant process has a number of steps. PRCF keeps a digitized application list and application files, which are shared with the City via Dropbox. The PRCF board goes through a shortlisting process based on our evaluation criteria. If PRCF needs more information or seeks adjustments to an application, board members do follow-ups with applicants.

• PRCF reviews the shortlist with council at an in-camera committee of the whole. PRCF points out any specific issues council should be aware of and council may ask questions or comments.

• After input, the PRCF board passes a formal motion recommending which grants go to Council for approval. Those recommendations go back to an open committee of whole, then directly to the next available council meeting for approval. In normal times, community group grant recipients are invited to attend and say a few words about their projects.

• Applications not selected remain under consideration for the next application review period. The amount requested in applications generally exceeds the amount available in the fund so some good projects may not get selected initially.


Grant Evaluation Criteria

To guide the PRCF board and City’s staff’s review of grant applications and inform proponents as to what are desirable attributes, PRCF identified the following evaluation criteria;

• The broader objective of the fund is to invest in projects which will provide sustainable benefits for the community.

• The allocation of funds by the City must be consistent with the intent of the bylaw. That intent applies to applications from other local government and government-funded agencies.

• PRCF encourages partnerships between the City and their user groups. Most projects involving city facilities will be managed by the City.

• The grants are intended to support capital investment. Design/build will be considered but not feasibility studies, administration or ongoing program funding. Grant monies cannot be used to cover costs retroactively.

• The fund is not intended to be used for sponsorships or donations.

• Monies in the fund may be identified to match or leverage funds applied for from other sources such as BC/Canada infrastructure grants.

• PRCF is open to being a grant funding partner with other community entities doing grants; Rotary, First CU, United Way, Community Foundation, 100 Women Who Care etc.

• Applications are accepted from community groups, non-profits, public sector agencies and local government.

• Applicant groups must have a solid track record in the community and be a stable entity going forward.

• Where club members will gain the most benefit, we look for their monetary contribution and/or a voluntary component in their application.

• We favor community projects which are ready to proceed. Grant funds should be used in a timely, efficient manner.

• We favor projects which create opportunities for local contractors, workers and suppliers and we encourage use of locally manufactures wood products.

2022 update

• Some grant funds (both City and community groups) are not being used in a timely, efficient manner. More attention to the project schedule will be made both in application review and follow-up on commitments made in the grant funding agreements. Timely submission of paperwork to finalize the project (and receive the final 30%) is expected.

• We recognize that there has been Covid-19 impacts related to supply chain issues, building supply price increases and contractor availability and those may present a challenge. Please keep us informed on your schedule with simple email.

• The average amount of monies requested in grant applications has increased. The larger the amount requested, the more support information must be provided in the application. The short form application template is only intended for small, direct purchase projects. If the requested grant amount is substantial and most of the amount requested is to cover one contract, PRCF will be asking applicants to seek out and provide more than one quote in the application.

• We support using community forest grants as being identified as matching funds for grant applications from other sources. If that application is not successful, we expect applicants to provide notice so the community forest grant funds can be de-committed and available for other community grants. If a matched grant project comes in less than the budgeted amount, then the savings should be pro-rated as well.


Background

Profits from Powell River Community Forest Ltd (PRCF) forestry operations are returned to the community in the form of grants to support community projects. The City of Powell River has established the Community Forest Reserve Fund (the fund) to receive PRCF’s annual dividend deposits. Dividends result from the PRCF board approving our audited yearend financials at the Annual General Meeting in the spring.

Community Forest Reserve Fund – City Bylaw # 2212 (2008)

“Money from the fund will be used for special community projects that will benefit the community as a whole. The money in the fund is not intended to be used for city operations or capital expenditures of a regular nature. Before any money is used from the fund the city will seek input from the PRCF board”

Student Scholarships

 


Overview

Powell River Community Forest Ltd (PRCF) will be awarding up to three $3,000 scholarships every year to local students entering or already enrolled in a recognized post-secondary university forest management or environmental studies programs. Also eligible are students or workers applying for forestry related trades or training programs.

PRCF takes a broad view of our own forest management responsibilities and we’ll consider this with students applying for our scholarships. Along with the obvious technical and degree programs in forestry, we seek out knowledge in fields such as engineering, hydrology, fish and wildlife biology, ecology, biodiversity, forest health, climate change, archeology, outdoor recreation management, and GIS.

Forestry related trades and training programs could involve apprenticeship programs, equipment operation, logging truck driver, heavy duty mechanic, falling, industrial first aid, log scaling, lumber grading etc.

Applications will include;

Information on your ties to qathet region. We understand that to pursue education and work opportunities it is likely you will need to relocate outside our community. Please provide references from two community leaders, employers, volunteer coordinators, business owners or teachers. You may also provide a short description of what field of study you wish to pursue, why it is important to you and how it relates to forest management activities. Please include your direct contact information and update it if it changes during your summer employment.

Applicants may be interviewed by a Powell River Community Forest representative. To receive scholarship monies, recipients will be asked to provide proof of enrollment in the post-secondary education program. Applications may be accepted from students entering the post-secondary program directly after graduating high school, high school graduates who may have taken a gap period before applying, students who have already partially completed the university program and are entering the subsequent year, or mature students transitioning to a new profession.

The deadline for applications is May 30th every year. Applications can be emailed to Greg Hemphill, president Powell River Community Forest Ltd, greghemphill@telus.net or if you have any questions call Greg at 604-223-4887 or Janet May, jkmayjkmay@gmail.com

A number of previous Powell River Community Forest scholarship students have completed their education and entered the workforce. If it’s helpful, in terms of what to expect when pursuing forestry related education and both summer and career employment opportunities, we can provide those local contacts.

Powell River Community Forest Ltd.

4760 Joyce Ave.
Powell River, BC
V8A 3B6
604-487-9540

Direct Contact

Chris Laing – PRCF Manager
chrislaing@shaw.ca
604-487-9540

Greg Hemphill – President
greghemphill@telus.net
604-223-4887

Callie Matthews - Mgr Properties, Partnerships, & Public Relations
cmatthews@powellriver.ca
604-485-8653

Forest Fire

Local: 604.483.3666

Provincial 1.800.663.5555